Setting email posting permissions

Simplelists is designed to be flexible so that it will suit your needs exactly. You might want to send email newsletters to a list of customers with you alone being able to post to the list. Or, maybe you have a team of people who will all need to be able to send emails to your customers. Or, perhaps you would like to use your list for a private group discussion and you would like anyone on the list to be able to contribute. Whatever your needs, you can customise your list by setting posting permissions. In this short post, we explain how you do this.

Posting restrictions

Login and navigate ‘list settings’ in the left hand menu. Under the ‘Posting restrictions’ tab you will see the heading ‘posting permissions’ with three radio buttons next to it:

  • Allow anyone to send messages
  • Hold all messages for approval
  • Choose specific people who can send messages

If you select ‘Allow anyone to send messages’, this permits both members and non-members to send messages to your list without approval being necessary. As an alternative, you can choose to ‘Hold all messages for approval’.

Or, select ‘Choose specific people who can send messages’ to grant specific people permission to send messages to the list. With this third option, you can select all list members or provide the individual email addresses of those permitted to send messages to the list. Just enter their addresses in the box that appears when you select this option. This setting is useful for private group discussions as you can choose to have only specific people post to the list. This setting is also useful for email marketing and newsletters.

Email replies

When thinking about permissions, you may wish to consider where email replies are sent. Select the ‘Email customisation’ tab and, under the heading ‘List replies’, choose whether the reply is sent to the person who sent the original message (select ‘Replies go to poster of message’) or to the whole list (select ‘Replies go to list email addresses’). In this section you also have the option to strip attachments from the messages that are sent, truncate long messages to a set character limit, and add a message footer to be attached to all emails sent.

You can watch these instructions in a short video in a previous post on our blog.

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