Using email aliases

Email addresses can be difficult to remember, resulting in mistakes when people send you an email. An alias can be used to make a straightforward replacement for a long or hard-to-remember address. An alias can also be used to forward messages sent to the alias on to another specified email address or group of addresses.

Email aliases

In simplelists, it is easy to use aliases as an effective way of grouping lists together. They can be a big time saver if you want to send a message to several lists. Here’s how to do it.

Send to more than one list

In practice, you simply send the message to the alias’ email address and it is sent to all the lists. You can also include normal email addresses within an alias – the message will be sent to them too.

Step-by-step

Creating an alias is easy. Login and select a multiple list account. Navigate to the aliases page and select ‘Click here to add a new alias’.

aliases_blog_1

Choose an email address for the alias. Note that, by default, the email address ends in your simplelists domain. Enter the email address(es) of the lists you want the alias to be forwarded to. In the screenshot below, we have added three lists: customers, employees and managers. A normal email address is also included. Click ‘Update’ to complete the process.

aliases_blog_2

Editing an alias

You can edit the alias details by selecting the one you wish to edit on the ‘aliases’ page under ‘Your current aliases’.

Some things to be aware of

It is important to know that, when using an email alias, it can sometimes be the case that it is harder for email recipients to know where the email has come from, especially if they have not received an email from the alias address previously. You should therefore make sure that it is still clear who the sender is and how they can ‘opt-out’ of receiving similar messages in the future, if they wish (read our earlier posts on good email etiquette and what information you can include in the email footer).

If the recipient has not received an email from the alias address before, it is also important to be aware that spam filters may be more sensitive to these emails than those sent to your familiar member list address(es). Another one of our posts on making sure your emails don’t get sent to the spam folder will help to avoid this happening.

These minor issues aside, it is also interesting to know that you can use an alias to reduce the chances of your data being compromised. By using a hard-to-guess alias as a password recovery address for your many online accounts, it can be more difficult for hackers to compromise your data.

Leave a Reply

Your email address will not be published. Required fields are marked *


× 7 = fifty six

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code lang=""> <del datetime=""> <em> <i> <q cite=""> <strike> <strong> <pre lang="" extra="">