Simplelists offers the function to search your email archives. This can be useful for people who join your list, helping them to familiarise themselves with the list topic. It is also very useful to have a back up of all of your communications, in case you need to refer to something or check a point of reference. We have written in a previous post about how to set up your archive and personalise it.
How to find the message you are looking for
It would not be entirely unlikely for a busy email list to accumulate hundreds or thousands of emails over a period of years. When you add a new member to a list, they can be given the option to read emails that were sent prior to the date they joined, and/or read emails about a specific topic. For the latter, the keyword search function can be used. Alternatively, it is possible to browse all messages, sorted by date or by thread.
How to access the archive
Log in to your Simplelists account. From the Members home page, under ‘What would you like to do?’, select ‘View list archives’. At this stage, you may be required to enter a password, if one has been set up by the list manager. If you do not know the password, you can request an access code at this point by entering your email address.
When in the email archive, emails are ordered by month and year. In the search box at the top, you can enter a keyword and any relevant emails will be shown. It is also possible to view list statistics on this page, as well as read more detailed information about the list.
These search tips will help you to find what you are looking for:
Search by specific month
This option is useful if you want to browse to a specific month and then search within it.
If you type a ‘?’, it will be replaced with any single character. This can help when you are not sure how to spell a word. So, if you were perhaps looking for an email related to the ‘Worthbury Derby’ but you couldn’t remember whether ‘Worthbury’ was spelt with an ‘i’ or an ‘o’, you can type ‘W?rthbury’ and the generated results will include both spellings.
If you type a *, it will be replaced with any number of characters. So, for the Worthbury Derby, if you weren’t sure at all how to spell Worthbury, you could type ‘W*ry’ and the results would show all emails starting with a ‘W’ and ending in ‘ry’.